DEPARTMENT : Commercial/ Tendering (BUSINESS DEVELOPMENT & SALES)
JOB TITLE: COMMERCIAL/TENDERING SPECIALIST – WELL SERVICES
DIRECT REPORT: COO
LEVEL: Senior Management
JOB TYPE: Full Time
PREFERED YEARS OF EXPERIENCE: At least 3 years of experience in tender filing, preferably in the government or oil and gas industry.
SALARY: N300,000-N600,000 gross monthly salary
JOB OVERVIEW:
Coordinates activities that affect tendering and bidding processes, operational decisions and business requirements in the company.
GENERAL OBJECTIVE:
To make sure that the organisation is running as well as it possibly can by setting up processes for project execution and quality control standards, for smooth and efficient service delivery that exceeds the expectations and needs of customers and clients.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Prepares tenders and standardized tender templates and documentation.
- Develops the bid and tender strategy
- Prepares initial tender documentation and coordinates obtaining the required approvals.
- Maintains a list of qualified vendors, especially as related to planned tenders
- Compilation of various input to create a more complete tender proposal
- Monitoring deadlines
- Evaluation and contract negotiation
- Liaises with the Other Departments on an ongoing basis with respect to Tender requirements and Tender status.
- Corresponds with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc.
- Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
- Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
- Maintains tender files and arranges their archiving upon Tender completion
- Prepares Tenders status reports and expected timelines on a regular basis and when requested.
- Prepares correspondences to internal departments, bidders and contractors
- Follow through successful acquisitions to completion
- Conduct tender searches and prepare quotations, offers, and bids for online bidding and e-tendering.
- Handle tender and bid follow-ups, filing, and documentation, as well as order and supply follow ups and payment follow-ups.
- Drive sales and business opportunities through bids and tenders via NipeX Portal.
- Prepare all tender documents in the specific formats related to the bid and submit the documents within stipulated time limits on the above-mentioned portals.
- Have good knowledge of government tender online and offline filing, and submission of bids.
- Coordinate with respective officials and document the progress of the tender.
PERSON SPECIFICATION:
- HND/ B.Sc. in any discipline from a reputable academic institution.
- Experience in Tender processes - RFI's, RFQ's and RFP's
- Procurement Contracting skills
- Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint)
- Strong knowledge of local business practices and legal processes
- Demonstrated ability to perform independently with minimal supervision
- Fluency in spoken and written English
- At least 3 years of experience in tender filing, preferably in the government or oil and gas industry.
- Good knowledge of online and offline tender filing and submission procedures.
- Ability to coordinate with various departments and officials to prepare tender documents and follow up on bids.
- Ability to effectively communicate with all levels of employees in the organization.
- Good organizational skills to manage the tender filing and documentation process efficiently.
- Adequate knowledge of organizational effectiveness and operations management.
TOOLS AND TECHNOLOGY: Microsoft Office Suite
KPIs:
- Project Management
- Quality Control/ Compliance
- Cost Control
- Business Development &
- Client Retention
Job Type: Full-time
Pay: ₦300,000.00 - ₦600,000.00 per month
Ability to commute/relocate:
- Lagos: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Tender specialist: 3 years (Required)
- Business Development: 3 years (Required)
